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Facilities Administrative Assistant- Baton Rouge

Kean Miller is seeking a Facilities Administrative Assistant for our Baton Rouge office.  The position is responsible for maintaining office space, overseeing building operations, identifying issues of concern, providing solutions, troubleshooting, conducting basic repairs, handling preventative maintenance tasks and ensuring the professional upkeep of all office locations in Baton Rouge (2 locations), New Orleans, Lafayette, Shreveport, Lake Charles, Houston and The Woodlands.  They will assists with security, safety, emergency preparedness and business continuity; assists the Chief Facilities and Records Officer with upkeep and support of all locations by coordinating and assisting with duties required to maintain the professional appearance and effective use of internal building space; assists in all aspects of the safety and security of all locations; and acts as back-up in the absence of the Chief Facilities Officer.

Primary Responsibilities:
  • Responsible for overseeing both minor and major equipment installs and/or repairs of office equipment and furniture
  • Responsible for maintaining the internal maintenance and operations checklist for all locations
  • Responsible for on-boarding/off-boarding of new attorneys and staff to include office set-up, access badges, desk keys, parking access cards, etc. in all locations
  • Assists with the inspection and maintenance of office space, common areas and furnishings. Reviews maintenance checklist for maintenance issues, placing maintenance requests with vendors and building management
  • Responsible for coordinating office setups for new hires and terminations, internal and external office moves, including moving office furniture, file relocations, technology equipment, etc.
  • Responsible for coordination of vendors for maintenance services such as new office setups, painting, carpet cleaning, etc.
  • Assists with identifying and budgeting capital projects based on office requirements
  • Assists with approving vendor invoices for products purchased or services rendered for accounting purposes
  • Special projects as assigned
  • College degree or equivalent work experience required. Prior experience in office services in a law firm or other professional services firm preferred
  • Prior experience performing general office repairs and maintenance tasks, tracking key performance indicators, and the ability to read blueprints and manuals
  • Possess excellent organizational skills with the ability to prioritize tasks and handle multiple tasks simultaneously
  • Demonstrates punctuality, dependability, and dedication to achieving operational excellence
  • Must have the physical ability to lift/carry up to 20-40 lbs. regularly
  • Must have a valid Louisiana driver's license and possess a good driving record
Kean Miller provides its employees with highly competitive salaries and benefits, a great work environment, stability, generous paid-time off, and a 401K plan. Employees are recognized and rewarded for their achievements through annual performance evaluations and salary reviews.

Qualified candidates please send a cover letter and resume to mary.coghlan@keanmiller.com. All inquires will be kept confidential.

Kean Miller is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal and local laws prohibiting discrimination based upon, race, color, national origin, gender identity, age, genetic information, disability, military or veteran status, religion, sexual orientation, or other status protected by law. This applies to all aspects of employment including recruitment, hiring, promotion, transfer, demotion, discipline and discharge.

About Kean Miller

With more than 150 attorneys, Kean Miller is one of the largest full-service law firms based in Louisiana, and the largest in the Capital Region. From offices in Baton Rouge, New Orleans, Shreveport, Lake Charles, Houston, the Woodlands and Lafayette, we serve the legal needs of the people, businesses, and industries that drive the regional economy. We have particular dedication to serving Fortune 1000 companies with significant operations in the Gulf South, providing them with legal resources focused on growth. From the courtroom to the boardroom, our people provide creative solutions, unique strategies, and unparalleled value that allow our clients to perform at the highest level.